Creating a first-level index entry

A first-level index entry is a primary topic sorted alphabetically in an index.

Note: Before you start adding words to the index, you need to decide whether you are creating a nested index or a run-in index. A nested index has up to four levels of information with entries separated by paragraph returns and different style sheets. A run-in index has two levels of information with second level entries immediately following first-level entries in the same paragraph.

  1. Place the Text Insertion bar in the text or select a range of text to establish the beginning of the text you want to index.
  2. To enter text for the first-level entry in the Text field of the Index palette (View menu), select text in the document or type in the field.
  3. To override the alphabetical indexing of the entry, enter text in the Sort As field. For example, if the entry is “20th Century,” you might want it sorted as “Twentieth Century.” This does not affect the spelling of the index entry.
  4. Choose First Level from the Level drop-down menu.
  5. To override the default character formatting applied to a page number or cross-reference, choose another character style sheet from the Style drop-down menu. The default formatting is the character style of the entry text.
  6. Choose an option from the Scope drop-down menu to specify the range of text the index entry covers.
  7. Click the Add button QuarkXpress btn index add Creating a first level index entry on the Index palette; the first-level index entry is listed alphabetically in the Entries list. The indexed text is marked with brackets or a box in the document. You can also click the Add All button QuarkXpress btn index add all Creating a first level index entry to add all occurrences of the selected text to the Entries list.
Note: You can add an index entry by selecting the text in the document, displaying the context menu, and selecting Add to Index. The entry will be added using the selected levels, style, and scope. The displayed context menu is the same as the context menu for a text box, with the exception of Add to Index.

If you select a word, add it to an index, and then try to add the selected word to the index again (for example, under a different level), you will receive an alert: “An index reference already exists at this location.” To index the same word more than once, place the Text Insertion bar in the word, then enter the desired word in the Text field. The second index entry displays a box plus brackets for the index marker.

Pressing Option/Alt changes the Add button to Add Reversed QuarkXpress btn index add reversed Creating a first level index entry. The Add Reversed button adds an entry to the Entries list in reverse order and adds a comma to the entry. For example, “Elaine DeKooning” is added as “DeKooning, Elaine” when you click the Add Reversed button. “Lila Cabot Perry” would be added as “Perry, Lila Cabot.”

Pressing Option/Alt changes the Add All button to Add All Reversed QuarkXpress btn index add all reversed Creating a first level index entry. Clicking the Add All Reversed button will add all occurrences of the selected text to the Entries list in reverse order.

Creating a first-level index entry